Writing a Non-Fiction Query Letter (+ Sample Query Letter)
Writing a non-fiction query letter is like writing your own ticket to the big time. If you want to convince an agent or publisher that your idea has ‘bestseller’ written all over it, the few hundred words that make up your query must be irresistibly compelling.
Elsewhere on this site, we go into detail on how to write a query letter for a novel. You can head there now and download a template for fiction queries which, truth be told, are about 90% the same as non-fiction ones. But with the help of current and former agents on the Reedsy marketplace, this guide will help you understand the other 10% that will push your non-fiction query over the top.
Note: This following process is not intended to be linear, starting with “Dear Ms. Agent” and ending in “Yours sincerely.” Instead, it’s a thorough guide that will prepare you for the querying process.
Create an airtight book proposal
What’s the biggest difference between a fiction and non-fiction query? In non-fiction, the author is not expected to provide a completed manuscript the way a novelist would. Instead, they present a book proposal, a 15-50 page pitching document with various details and sample chapters from your book.
Reedsy has created a dedicated guide to writing book proposals that will show you how to prepare this document. But here’s the gist: a proposal should aim to answer the questions every agent will want to ask about you and your book. The document can be broken down into the following sections:
- An overview — what is the book about?
- Target audience — who is it written for?
- About the author — why are you the one who should write it?
- Marketing plan — how are you going to help sell it?
- Competitive titles — what are similar titles on the market?
- Chapter outline — how are you going to structure your book?
- Sample chapters — can you actually write?
Don’t start querying until you have solid content for each of these sections. According to Jon Darga, former non-fiction editor at Penguin Random House and current agent at Aevitas Creative Management, agents and acquiring editors will notice if you leave anything out.
“I've seen a lot of proposals that think they can get away with just the pitch and an annotated table of contents. But we need to be able to make sure you can write, too! Overall, though, a non-fiction proposal should be faster and easier to put together than the full manuscript that you'd read with a novel. Much less writing!”
Personalize your letter for each agent or editor
Agents and editors get flooded with queries and submissions every week. They call it slush, which shows how optimistic they are about pulling gold nuggets from their query piles. With this in mind, editor Rachel Stout (formerly an agent with Dystel & Goderich) reminds authors that they need more than a well-written pitch to get an agent’s attention.
“You need to show this agent that you are being intentional in your querying, and that you're reaching out to this agent for this book, for this specific reason. You're letting that agent know you're particular about who you query.”
This is where personalization comes in: the process of researching individual agents and publishers in order to:
- Ensure that you only query those who want what you have to sell; and
- Show the recipient of the letter that you are interested in them, specifically.
The second point is crucial. You need to demonstrate that you’ve done your research and you’re not just firing off boilerplate emails and BCC’ing the rest of the publishing world. It can be as simple as getting their name right (more of an issue than you’d imagine) and mentioning a book they’ve worked on — bonus points if it’s similar to yours!
Rachel goes into detail and reveals her top tips in a recent webinar on personalizing queries. Watch the replay and check out the transcript for invaluable advice on personalizing your non-fiction query letter.
Resources for researching agents
There are a few ways to approach your search. These include, but are not limited to:
- Exploring agent databases such as Agent Query, Query Tracker, or Publishers Marketplace.
- Searching for the names of agents in the acknowledgments pages of similar books (more of an old-school approach).
- Attending publishing conferences where agents and editors will happily speak with authors.
You can find many more helpful resources in our post on finding literary agents. But in short, you need to find agents who are both open to submissions and seeking your type of book, then make notes of details about them that you can use to personalize your query letter.
Show that you’re the right person for the job
What makes a non-fiction query stand out from the crowd? For Jon Darga, it’s about platform more than anything else:
“Not necessarily how many Twitter followers you have, but positioning yourself as the one best person to write that book. It would be really difficult to write, say, [cancer physician] Siddhartha Mukherjee's The Emperor of All Maladies if you weren't involved in the medical sciences in some way.”
Your platform doesn’t depend on advanced degrees, either — it’s about how your experience makes you uniquely qualified to write this book. In this next section, we’ll look at the short bios of first-time authors to see how, as Jon says, they position themselves as the best person to write each of their books.
Example 1. Memoir
This is Going to Hurt: Secret Diaries of a Junior Doctor by Adam Kay.
The UK’s biggest non-fiction hit over the past few years, this memoir offers readers a humorous look at the doctors, nurses, and wards of Britain’s national healthcare system.
About the author (from the book): “Adam Kay is an award-winning comedian and writer for TV and film. He previously worked for many years as a junior doctor.”
Analysis: Boom — there it is. Who better to write a funny book about being a doctor than an acclaimed comedian who used to be a doctor? Before this book was published, Kay’s modest profile as a comic may not have been enough to pass as a “platform” — but his expertise on the subject has more than made up for it.
Example 2. Business
ReWork: Change the Way You Work Forever by Jason Fried and David Heinemeier Hansson.
This 2010 book showed its readers a new approach to entrepreneurship that leverages inexpensive apps and tools to simplify and streamline businesses.
About the author (from the book): “Jason Fried and David Heinemeier Hansson are the president and co-founder/president of Basecamp (formerly 37signals), a privately-held Chicago-based company committed to building the best web-based tools possible with the least number of features necessary.”
Analysis: Fried and Hansson co-authored a book that’s intrinsically tied to both their story and their product; they built a company that created the very solution that allowed them to grow. Very meta.
Example 3. Health and Addiction
We Are the Luckiest: The Surprising Magic of a Sober Life by Laura McKowen
In this inspirational book, the author addresses the big issues faced by alcoholics in a charming and heartwarming way.
About the author (from the book): “Laura McKowen had a successful career in public relations and the Mad Men-esque drinking culture of advertising. After getting sober, she became recognized as a fresh voice in recovery, beloved for her soulful and irreverent writing. She now leads sold-out retreats on sobriety and is a celebrated yoga instructor.”
Analysis: McKowen’s bio is a quick and highly effective sell of her book. We see that the author has been through the wringer and can offer a first-hand account of alcoholism. Her mention of running “sold-out retreats” validates her claim of being an expert in helping others cope with their recovery. It also implies she has an existing audience of potential buyers
Sometimes, you just need something that no one else has
Let’s say that you don’t have a sexy CV, IMDb credits, a successful company, or even a personal story that ties into the subject of your book. In Jon Darga’s experience, that’s not necessarily a dead end: “I have published books without an obvious platform by writers who convinced me they'd found information and connections that nobody else had!”
A unique angle can take many forms. For example, you might take the wisdom found in ancient texts and spin it in a novel way (like Becky Sheetz Runkle did with Sun Tzu in her book, The Art of War for Small Business). Or perhaps you’ve uncovered primary sources that other historians may have missed, as David Blight did in his 2018 biography of Frederick Douglass). So long as you’re able to demonstrate why a more experienced writer couldn’t do a better job than you on this particular book, there’s still hope.
Start the letter with your strongest selling point
When you’re pitching a novel, you’re always told to “start with the hook,” which refers to a killer plot detail that makes anyone listening want to learn more. In a non-fiction query, the goal is still the same — to hook the reader — but the bait can take many forms. And guess what? You already know what most of these hooks are.
Hook 1: The Story
Dear Ms Buchanan,
I’m seeking representation for my debut non-fiction book, APOCALYPSE COW, which uncovers the darkest chapter in the USDA’s history: a failed 1980 paramilitary operation to neuter millions of cattle in South America.
Hook 2: Your platform
Dear Mr Caulfield,
You've definitely heard of my clients, but if I've done my job right, you've never heard of me. Meryl Streep's nose? Julia Roberts' forehead? Madonna's... everything? All my handiwork. I'm Beverly Hills' most prolific cosmetic surgeon and author of INNER BEAUTY OUTSIDE.
Hook 3: Personalization
Dear Ms Wormwood,
I recently read your post in the Publishers Weekly blog on the dearth of younger voices in historical non-fiction. You mentioned an interest in the Pre-Raphaelite Brotherhood, and I would love for you to consider representing my non-fiction book, ROSSETTI VS. THE ART BROS.
Hook 4: An untapped section of the market
Dear Mr Chinaski,
I am writing to seek representation for my book, WFH: WORK, FAMILY, HAPPINESS — an irreverent parenting guide for the 5 million digital nomads scattered across North America — a third of whom are on the cusp of starting families.
Once you have the agent or editor sitting up and paying attention, it’s time to reel them in with the rest of your query letter...
Follow instructions and don’t reinvent the wheel
If you have wacky ideas for attention-grabbing ways to write your query letter (Pretend to be their high school buddy! Jokingly threaten to harm their pets!) then take a breath and start again.
In almost all cases, the best approach is a straightforward one: follow a fairly standard format and clearly communicate why they should be interested in your book.
With online submissions now being the norm, you often won't have to worry about structuring your query letter. You just have to fill in a form. But here’s a piece of advice that could make or break your query:
Follow the submissions guidelines.
This tip sounds so obvious that it verges on insulting. However, as we mentioned at the start of this guide, agents and editors are often swamped. A query that fails to follow the submission guidelines will be viewed poorly at best, and at worst, be rejected sight unseen.
In cases where submissions guidelines are loose, your query should contain:
- An irresistible hook
- Some aspect of personalization
- A quick overview of the book, including
- Estimated word count
- Intended readership
- Comparative titles
- A brief, relevant bio
- Your book proposal with sample chapters
To see what a standard non-fiction query might look like, here’s an actual example of a letter that worked.
Sample Non-fiction Query Letter
One of Jon Darga’s clients kindly permitted us to reprint their query letter. The title and author name have been redacted — and some of the formatting and wording has been altered from the original.
Dear Mr. Darga,
Here’s some free doctor’s advice: never get sick in July. At best, you’ll meet a doctor at the hospital on her very first day, and she won’t know the difference between a sleeping patient and a patient in a coma. Worst case scenario, you’ll meet a more seasoned physician who was high on drugs the night before, still a little drunk that morning, and has contemplated suicide twice since you arrived in the ER. How do I know this?
I am many things: a dreamer, a high achiever, an Ivy-Leaguer; I’m not White, mostly Black, and questionably Asian; I’m a saboteur, a heavy drinker, a trust abuser; I am someone’s lost son; I’m not sure if I like myself. I am fragile. I am haunted. I’m the last person you want to trust your life to. And I’m your doctor.
[TITLE] is an unflinching, uncensored examination of the often harrowing, sometimes shocking, and progressively dehumanizing twists and turns of medical residency training, and how it provided the perfect context for the culmination of, and ultimate triumph over this young doctor’s struggles with his vices, mental illness, and complex relationship with his father.
A memoir written in the irreverent spirit of the Samuel Shem’s medical classic House of God, while embracing the vulnerability of Paul Kalanithi’s When Breath Becomes Air, my work provides a candid account of the ways in which residency training shattered the mind of an empathetic and well-intentioned doctor, and the arduous task of piecing it back together again through painful and overdue self-discovery.
I am a certified Otolaryngologist (Ear, Nose, and Throat surgeon) with degrees from Harvard and Emory University School of Medicine but I also appear frequently at The Moth competitions, where I’ve won their Storyslam and came runner-up in the Detroit Grandslam. I’m also a writing consultant for [POPULAR TV DRAMA], distilling complex medical and social issues into palatable and understandable mainstream storylines.
[TITLE] offers a modern and fearless appraisal of what it means to be unsure of yourself every day, even as you hold another person's life in your hands. It's hope and love and a cry to keep moving forward, to live each day the very best that we can. I hope you enjoy the read.
This letter comes in at under 380 words, but checks all the boxes and demonstrates that the author can write well, which every query should aim to do. After all, if the agent or editor doesn’t think you can write a compelling letter, why would they think that your book's any better?
Submit to your shortlist and always follow up
Now that you have compiled all the elements of your query letter, it’s time to get it out into the world. But where should you start? Here are a few pointers to help you with the actual communication side of querying.
Decide whether you want to query agents or publishers (or both)
When it comes to agents, the conventional wisdom is that you’ll need one if you want to publish fiction traditionally; for non-fiction, however, authors can often submit directly to publishers.
When asked to clarify which precise types of books would require an agent to publish, Jon Darga pushed back at the premise.
“The question, for me, should be less what types of non-fiction book and more what are the author's goals?
“If the author is an academic who's happy doing a deal directly with a university press, or someone who just wants to see their memoir published by an indie press, then you probably don't need an agent. But if your goal is to be published traditionally and commercially by one of the Big Five, you'll need an agent to make those inroads.”
Don’t be afraid to query more than one agent or publisher
Some agencies will only let you query one of their agents at any given time, but that doesn’t mean you can’t put your feelers out to a few of their rivals.
Rachel Stout suggests querying anything from five-to-ten places at a time. “You can go to fewer, you can go to more, but remember it will be up to you to keep track of where your query is and who has had it for how long.”
Indeed, you will want to keep track of those queries so you can chase them up in good time — which leads to our next point.
Follow up at precisely the right time
It’s not unusual for your query to get buried under a mountain of slush, so you should always follow up. Again, read the submission guidelines — they will often tell you how long you should expect to wait for a reply (six weeks is not uncommon!). If you haven’t heard back by then, reply-all to your original query and just say that you’re following up and you’re looking forward to hearing from them.
Bonus tip: if you hear back from any of the agents you’ve queried, you should mention this in your follow-up to the ones who have yet to reply. Just frame it as a polite reminder to check out your submission and not to miss out on something valuable (your book!).
Don’t lose heart
Most published authors have had to deal with rejections at various points in their careers. If an agent rejects your query, it could just mean that the book is not right for them — but it might be perfect for another agent or editor. So keep at it.
As long as your non-fiction book is well-written and has a viable market, you can find a way to get it into the hands of readers. If it’s not with a Big 5 publisher, you might consider looking into a boutique press. And if not them, then perhaps it’s time to dive into the exciting world of self-publishing. Whichever route you take, good luck!