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Last updated on Apr 28, 2021

How to Write a Query Letter in 7 Simple Steps

A starving writer stands in front of a mailbox, clutching a hefty brown envelope addressed to a publishing company. They say a prayer, push their manuscript in, and begin the long wait for a reply that could make or break their career. It's a romantic image, but most major publishers don't actually accept "unsolicited manuscripts" these days. If that writer were serious about being published, they’d first seek out an agent. And for that, they'd need a query letter. 

Not sure who to query in the first place? Check out our Reedsy-vetted directory of 600+ literary agents seeking new authors! Search by genre, country, and keyword phrase to find just the right agent for you.

With the help of our infographic template, this post will show you how to write a query letter that gets results. (For nonfiction-specific query info, check out our post on nonfiction query letters, or this detailed guide to writing a book proposal.)

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How to write an effective query letter

 A query letter is a note asking an agent if they’re interested in representing a book. Agents may receive a dozen or more queries a day — and might only sign four or five authors per year. So you can see how making a good first impression in your query is crucial!

Now, there's no "standard" format that all authors use for their letters. However, a query is a business document and as such should look like a formal one-page business letter.

Before we start, let's answer this popular question right off the bat: how long should a query letter be? Our universal piece of advice is to keep the letter short. (Think 300 to 400 words at the very most.) Many agents field queries using their phones, so think about how your will letter look on a small screen. Does it give the impression of being a huge wall of text, or a disjointed series of singles sentences? If so, revise to make it more concise, orderly, and organized.

Free course: How to write a query letter

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Now, without further ado, here’s how to write a query letter in 7 steps.

Step 1: Capture the agent’s attention with your greeting

Keep it simple. Dear Ms. Tyleris perfectly fine (assuming that the agent’s name is Tyler and she is, indeed, a woman).

The following line should then make the agent prick up their ears. If you’ve published before, why not start with that? Also make sure to mention any critical recognition or awards you've received for your previous work.

I’m seeking representation for my novel, The Bedlam Stacks. This novel is the follow-up to The Watchmaker of Filigree Street, which was shortlisted for the Betty Trask Prize, and a finalist for the Locust First Novel Prize in 2016.

If you haven’t published before, another great way to start is with a personal connection.

We met at last year’s Writer’s Digest Annual Conference and chatted briefly about your work with up-and-coming romance authors.

Or, better yet, get a referral from an established author or a publishing insider. Networking is crucial in publishing. “You want something that will bring the submission directly to the agent rather than an assistant or an intern,” says editor and former agent Fran Lebowitz. “Showing that you are connected never hurts.”

Jane Doe at Del Rey Books suggested that I contact you regarding representation for my debut science fiction novel, Arbormancer.

If you have no connections to speak of, don’t panic; just jump straight into your pitch. You can go the factual way, by stating the title, genre, and word count: three key pieces of information now out of the way.

I’m writing to seek representation for my 92,500-word debut thriller, Operation Kill.

Alternatively, you can try gripping the agent's attention by starting with your hook (more on that in the next step!).

How to Write a Query Letter | Example opening with a hook

Tip: Always mention your genre, word count, and target audience somewhere in your query.

Step 2: Craft an irresistible hook

"Sell the book, don’t apologize for it, and know how to condense its true meaning to a couple of sentences.”  — Jonny Geller, CEO of Curtis Brown (John le Carré, David Mitchell, Susanna Clarke)

Within the first few pages of a novel, you need to make it impossible for readers to put your book down. In a query letter, you have to make do with just a few lines. This part of the letter is known as the hook. Your hook should show agents how your book is different from the thousands of others in your genre. It could be an awesome concept that makes the reader wonder why someone hasn’t thought of it before. Just look at the hook for Jeff Lindsay’s Darkly Dreaming Dexter:

Meet Dexter Morgan, a polite wolf in sheep’s clothing. He’s handsome and charming, but something in his past has made him abide by a different set of rules. He’s a serial killer whose one golden rule makes him immensely likable: he only kills bad people.

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Another great hook might involve an intriguing central conflict, like the one in Stephenie Meyers’ Twilight:

About three things I was absolutely positive. First, Edward was a vampire. Second, there was a part of him — and I didn’t know how potent that part might be — that thirsted for my blood. And third, I was unconditionally and irrevocably in love with him.

Not only does this introduce the genre and tone (dark paranormal romance), it sets up the narrator’s dilemma: she knows she’s in love with a man who might kill her. What will happen next? Is she walking into a trap? Will her love conquer the vampire’s bloodlust? Perfecting your hook might take days — but it’s the most important part of your pitch, hands down.

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Step 3: Write a tantalizing synopsis

Now that you’ve “hooked” the agent, it’s time to reel them in with your synopsis and get them to request your manuscript.

“The synopsis should serve to really get an agent interested in your book,” says Erin Young, a literary agent with Dystel, Goderich & Burret. “Think about this as if you're writing the back cover of your book for future readers.” This is your opportunity to shed some light on:

  • The plot
  • The primary characters
  • The central questions or conflicts that drive your story

Following Erin’s suggestion, let’s look at the back cover of Gillian Flynn’s Gone Girl and see how its blurb addresses those points.

On a warm summer morning in North Carthage, Missouri, it is Nick and Amy Dunne’s fifth wedding anniversary. Presents are being wrapped and reservations are being made when Nick’s clever and beautiful wife disappears. Husband-of-the-Year Nick isn’t doing himself any favors with cringe-worthy daydreams about the slope and shape of his wife’s head, but passages from Amy's diary reveal the alpha-girl perfectionist could have put anyone dangerously on edge. Under mounting pressure from the police and the media—as well as Amy’s fiercely doting parents—the town golden boy parades an endless series of lies, deceits, and inappropriate behavior. Nick is oddly evasive, and he’s definitely bitter—but is he really a killer?

With just over 100 words, this synopsis lays out the plot, offers an impression of two multi-layered characters, and leaves us with the question that serves as the book’s engine: Did Nick kill his wife? Without a grand mystery at the center of your book, you can still build up to a gripping cliffhanger by defining the central conflict and stakes. "High stakes" help your readers invest in your characters and stories; without them, we have no reason to care about the outcome of your book. So make sure the letter-reader knows what your protagonists stand to win or lose.

Tip: your hook and synopsis should make up around 50% of your letter. That’s 150 or 200 words at most.

And now that the hard part is over, let’s talk about you: the author.

Step 4: Reveal your credentials and your publishing savvy

Following the synopsis, you’ll need to push an agent over the edge with your bona fides as a writer. Unless it’s relevant to the book, don’t mention your day job or your hometown. It’s much better to focus on your publishing history:

  • Have you had any short stories published?
  • Have you won any writing awards or competitions?
  • Are you a graduate of a creative writing program?
  • Have you attended any writing conferences, workshops, or retreats?

If you don’t have any writing chops per se, it’s okay to say, “I live in Poughkeepsie with my wife and three kids. This is my first novel.” You can also mention your inspiration for writing this book, or mention why you’re the only person who can do this story justice: “I was inspired to write Bad Teacher by my decade of experience teaching in state prisons, in my home state of Missouri.” When in doubt, keep it simple!

You should also show that you’re going to be an informed publishing partner with an awareness of the market. A great way to do that is by identifying comparable titles. That’s where you say that your book has “the supernatural feel of Jonathan Strange & Mr. Norrell with the dark feminist bent of Sarah Waters’ Fingersmith.” You want to make the agent think, “Ooh, I like those books! Maybe I’ll like this one as well.” However, avoid comparing your manuscript to:

  • Mega-successful books. You probably don’t have the next Harry Potter.
  • Mega-obscure books. They won’t be impressed, they'll just be bewildered.
  • Books that are too dissimilar.High Fidelity meets War and Peace” paints a weird picture.

If you’re a popular blogger or have a large social media following, bring it up! This lets agents know you come with a built-in fanbase. Again, show them that you’re approaching this like a professional and that you can help your book become a success.

Step 5: Personalize the letter for each agent

“You can tell when the letter’s just a generic copy and paste job,” says Amy Bishop, an agent with Dystel, Goderich & Bourret. “It indicates that the author hasn't done their research on the agent or agency they're querying.” Personalization is crucial: without it, your letter is just spam. The easiest way to give your query a personal touch is to reference the agent’s existing clients. You'd treat someone who specializes in picture books differently from someone who specializes in R-rated thrillers, after all.

I am a huge fan of your client, Michael Chabon. The setting of The Yiddish Policemen’s Union was a major influence on my novel.

Or if you want to do one better, refer to something that the agent has written or said in public.

I saw your presentation at the Literary Writers Conference last year. Your comments on the dearth of female protagonists in fantasy fiction really resonated with me. My book is, in part, an attempt to redress that balance.

Don't lay it on too thick. Just show that you've put thought and effort into choosing which agents you query.

Step 6: Proofread everything you’ve written

Don't overlook this step, as it's very important. Before you call it a day, go back through the letter and triple-check that you’ve included the following details about your book:

  • Title
  • Genre
  • Audience
  • Word count
  • Comp titles

Get a friend to read the whole thing to make sure your spelling, grammar, and punctuation are all on point.

Step 7: Thank the agent and sign off

No muss, no fuss.

Thanks for your time and consideration. I look forward to hearing from you.

Sincerely,

Your Name

Don’t overdo the ending. Don’t try to arrange a meeting or tell them how amazing it would be to work together. Just thank them, and sign off!

Now, we’ve just thrown a lot of information at you. If it seems like a lot to absorb, no need to worry: we’ve created an infographic checklist to help you remember it all.

Checklist: How to Write a Query Letter

Enter your email to download Reedsy's Query Letter Checklist!

You'll get it in your email inbox right away.

Get a Professional Query Letter Review

Of course, the road to crafting the perfect query letter can turn out to be a minefield — seemingly innocuous sentences can send up red flags in the eyes of an agent. So how can you guarantee that your letter fires on all cylinders?

By getting a query letter review from a Reedsy professional. Many of the editors on our network have been acquisition editors and literary agents at some point in their careers. Their expertise and understanding of what agents look for can make a huge difference when you’re trying to stand out from the pack.

Reedsy professionals tend to charge between $50 and $150 for this service: not a lot, considering how much time you’ve already spent getting your manuscript to this stage.

These few hundred words can determine your writing career. There’s probably an agent out there who'd be thrilled to work with you — but that won’t happen unless you convince them to take a chance on your book.


To see what a query letter should look like (and for a look at what you can expect from a query letter review) check out the next post in this series. We've posted six examples of query letters from a range of genres that have been reviewed and improved by Reedsy editors.

16 responses

Cheryl Charlesworth says:

02/11/2017 – 18:19

Best damn post this side of the Altantic....thank you.

↪️ Reedsy replied:

02/11/2017 – 23:23

Aw, thank you! Glad you liked it!

Olga GOA says:

02/11/2017 – 20:22

Hello. But how to find this agent? :D

↪️ Reedsy replied:

02/11/2017 – 23:24

Ah, that's where the research comes in. In the next few weeks we'll be following this post up with another one that will be all about researching agents. Watch this space, as they say :)

Mandy Suhre says:

12/11/2017 – 05:16

I write screenplays and poetry. Can anybody help with that? Please and thank you, Mandy (Suhre) Brown

↪️ Sadie Francis Skyheart replied:

28/08/2019 – 15:57

What Reedsy does for authors, ScreenwritingU does for screenwriters. If you haven't checked it out, I highly recommend!

Aleksandr says:

07/12/2017 – 14:59

At first glance, the recommendations are worth it to be read. You have perfectly divided everything into parts: grab the attention of the agent, write a brief overview. If our experience in such letters is not great, but you really want to get the result from such a letter, then it is better to go to a professional. Of course, is cool when you all know how. But sometimes, some things should be transferred to another, for the sake of result. You can write great articles like Neil https://neilpatel.com/blog/, or books like https://en.wikipedia.org/wiki/Stephen_King. But in attracting the attention of the agent can be much more difficult. After tens of unsuccessful attempts, I went to https://writingpaper.org/. I was perfectly satisfied with the work, and I got several meetings with agents that I needed. So sometimes it is important to distribute your efforts correctly.

Cher says:

31/07/2018 – 20:46

Thank you, thank you! This post is extremely helpful!!

jturkish says:

27/01/2019 – 23:13

Sorry folks, aside from the advice to pander to the audience in the first lines of your query and manuscript (which I don't agree with. If your manuscript is good you don't have to pander, have some respect for yourself and your audience! Besides, Gone Girl and especially Twilight, aren't very good novels,) and that your Synopsis should read like a Query Letter (I was trained that a Synopsis or Outline is just that, your entire novel as distilled as possible, ex: a two hundred page novel described completely in less than five pages, a description.) This is the exact same advice I've had in every other publishing column I've ever read, and what I foolishly spent twenty thousand to learn in college. Unless you are an absolute grass roots beginner, save your eyes, your time, and your sanity, for reading Agent's biographies and expectations instead of reading this column. And if you are a grass roots beginner (looking at you college creative writing class kids out there, of whom this page seems aimed at), do another edit on your book, or write another novel entirely. Get some experience under your belt, enjoy being an artist, join your school's society of uber geeks, drink beer, talk about your favorite books, read and critique each other's manuscripts, talk about your favorite Simpson's episodes, meet some very interesting people and incorporate them in your novels; before spending all your free time trying to break into the subjective rat race that is writing at a professional level. Don't worry, the writing biz will still be here when you graduate.

janis hutchinson says:

25/06/2019 – 20:52

I wish you also had an article describing a nonfiction (mine is Christian) query letter. Is there one somewhere?

Chloe says:

07/08/2019 – 19:29

When should I be worried if the agent doesn't respond back?

↪️ Yvonne replied:

08/08/2019 – 01:43

Hi Chloe, agents are very busy, so it could take a couple of weeks to even two or three months to get a response. Some literary agencies have guidelines posted on their website on when to follow up on an unanswered query — check those, as it could be helpful.

Chloe says:

07/08/2019 – 19:30

When should be get worried if the agent doesn't respond back?

Sadie Francis Skyheart says:

28/08/2019 – 15:58

Excellent advice. :-)

B.L. Alley says:

04/11/2019 – 19:56

As usual, this advice is geared toward those who already have a foot in the door.

↪️ Martin Cavannagh replied:

05/11/2019 – 14:14

Not really, to be fair... most agents will tell you that they will, at various points in the year, be looking through the "slush pile" for new authors to represent. These steps are designed to help totally unknown authors stand out from the countless authors who submit overlong, unfocuses query letters.

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