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Blog > Perfecting your Craft, Understanding Publishing – Posted on June 18, 2019

9 Types of Editing: Which One Do You Need Right Now?

For any writer, the world of professional editing can be very intimidating — especially when trying to figure out what kinds of editing services you need and how to find good ones for your project. Indeed, there are so many types of editing out there, it’s enough to make anyone’s head spin!

But this process doesn’t have to be so overwhelming. In this guide, we’ll take you through all the different types of manuscript editing, what each one entails, and how they relate to one another. Plus we’ll provide insight from our own expert editors on what these types can do for you as a writer! Ready to get started?

What are the 9 types of editing?

1. Developmental editing

Developmental editing, also called content or substantive editing, involves a manuscript editor providing detailed feedback on “big-picture” issues. They’ll refine your ideas, shape your narrative, and help you fix any major plot or character inconsistencies. Basically, they’ll look at just about every element of your story and tell you what works and what doesn’t.

“For a developmental edit, I look at some of the larger questions,” says editor Mary-Theresa Hussey. “Why are the characters behaving as they do? What are their motivations? Do these scenes add to the overall story? What is your underlying theme and how does it change?”

As we said, this is typically the first step in the editing process. After all, you don’t want to get your manuscript proofed or formatted if you haven’t even fleshed out the plot yet! A developmental editor will make sure your story’s up to snuff before moving forward, so you don’t end up copy-correcting work that’s just going to get thrown out anyway.

What do you get out of a developmental edit?

There are two pieces here that your editor should provide: an editorial report and an annotated manuscript.

The editorial report is a general critique of everything your developmental editor thinks you should change, along with commentary on what’s functioning well and should stay in your work. Meanwhile, the annotated manuscript is a marked-up version of the manuscript itself, with specific suggestions as to how you can fix each issue. You might think of the annotated manuscript as the editor’s raw feedback and the editorial report as a summary of that feedback.

2. Editorial assessment

On the other hand, if your manuscript isn’t quite ready yet for a developmental edit, but you still want to get some feedback on it, you can always call for an editorial assessment.

“In an editorial assessment, the author wouldn’t receive comments and example rewrites in the manuscript,” says genre fiction editor Leah Brown. “Instead, they would receive a letter that focuses on the broad strokes. An editorial assessment is best for an author who is early in the process and whose manuscript may be messier.”

So an editorial assessment is similar to an editorial report, but with less detail. It should give you some concrete ideas about how to construct your story. However, it won’t have the nuance of a full developmental edit, so don’t rely on an assessment alone to perfect your manuscript.

3. Structural editing

Structural editing is pretty much what it sounds like: an approach to improve your story’s structure, such that it works for your particular narrative and keeps the reader engaged.

For example, if your story has tons of twists, a flashback structure might work better to increase suspense than a typical linear chronology. Structural editing can also help you determine if you should split your story into more or fewer chapters/sections, if those sections are in the ideal order, and what content you might delete or expand to either tighten up or fill out your structure.

All developmental edits should address story structure alongside plot, characters, and themes. However, if you’re particularly worried about the structure, it might be worth asking your manuscript editor to prioritize it. You might also consider getting a structure-focused editorial assessment as your first step, so you can address those issues before anything else.

structural editing a type of editing that focuses on making sense of your story

Make sure that structure's solid before you build on it! (Image: Michael Eggerl on Unsplash)

4. Copy editing

Once you’re certain that you’ve solved the big-picture issues of your book and done any necessary rewrites, it’s time to dive into copy editing! This type is also known as mechanical and sometimes line editing, depending on its particular application.

“A copy editor’s job is to bring the author’s completed manuscript to a more professional level,” says editor Chersti Nieveen. “A copy edit helps create the most readable version of your book, improving clarity, coherency, consistency, and correctness. The goal is to bridge any remaining gaps between the author’s intent and the reader’s understanding.”

What elements do copy editors consider?

A copy editor examines and corrects the following elements in your work:

  • Spelling
  • Grammar
  • Capitalization
  • Word usage and repetition
  • Dialogue tags
  • Usage of numbers or numerals
  • POV/tense (to fix any unintentional shifts)
  • Descriptive inconsistencies (character descriptions, locations, blocking, etc.)

Essentially, while a developmental editor will address overarching issues with your story, the copy editor looks at more minute details. After all, it’d be pretty distracting to your reader if you constantly misuse dialogue tags or misspell the word “restaurant.” Copy editing ensures that errors like these don’t happen, so your writing is as strong as possible, and your reader remains 100% focused on the story.


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5. Line editing

People often use this term synonymously with copy editing, but they’re not exactly the same. To clarify: line editing focuses specifically on the content and flow of your prose. It’s also called stylistic editing, since it concentrates on style rather than mechanics.

In other words, it still falls under the umbrella of copy editing, but it’s more precise. While a full copy edit looks at all of the elements listed in the bullets above, a line edit would only take word usage, POV/tense, and descriptive inconsistencies into account, and provide more detailed suggestions as to how to strengthen the prose itself.

Obviously, spelling, grammar, and other mechanical elements are critical, but a line edit would not attend to these so much as to creative content. If you feel incredibly confident about the mechanics of your prose but less so about its flow and style, you might request that your copy editor focus their energy on line editing alone. After all, a proofreader can always catch any minor errors that slip through the cracks.

And speaking of proofreaders...

6. Proofreading

Proofreading is the last major stage of the manuscript editing process. Proofreaders are the eagle-eyed inspectors who make sure no spelling or grammar errors make it to the final version of your work. They’re extremely meticulous, as they should be — their painstaking review of your manuscript ensures that your text is 100% polished before going to print.

So what exactly does a proofreader do?

Back in the day, an impression of a metal plate would be created as “proof” of a typeset book. But before that happened, it would be triple-checked by the proofreader, who made sure the publisher didn’t churn out thousands of copies of a novel called A Tale of Tow Cities.

Even with modern digital typesetting, proofreaders still often work from physical proofs, clearly marking errors and oddities as they go. They’ll watch out for:

  • Inconsistencies in spelling and style
  • Inconsistencies in layout and typography
  • Confusing or awkward page and word breaks
  • Incorrect captioning on any illustrations and page numbers in the contents

Again, proofreading is the last stop on the manuscript express, so most issues will have been resolved by this stage. The point of proofreading is to really scrutinize the text for anything that previous edits might have missed. Hopefully, they don’t find much, but better safe than sorry!

The style sheet

When working with a proofreader, you should provide them with a style sheet that notifies them of any unusual spellings or styles in your manuscript — for example, if you’ve written a fantasy novel and have invented some words. Otherwise, they’ll read your manuscript “blind,” which is still pretty effective but may not incorporate every little detail of your work.

Once they’re done, your proofreader will return a marked-up document of changes for you to make. After you’ve made those changes, you should be just about ready to send your manuscript into production, either by working with a typesetter or using a free tool such as the Reedsy Book Editor to export your ebook.

Of course, even if your manuscript’s prose is polished to perfection, you may still have some lingering textual or stylistic concerns. Check out this next section for other types of editing you might want to consider applying to your book before you publish.

types of editing - a style sheet helps an editor work with you

Make up a style sheet — and have a croissant while you're at it. (Image: Cathryn Lavery on Unsplash)

7. Fact-checking

The fact of the matter (no pun intended) is that no matter how thoroughly you research your book, it can still end up with informational inconsistencies. Developmental and copy editors can help with this, but at the end of the day, it’s not really their responsibility to fact-check.

That’s why — if you have a lot of niche information in your book, and especially if it’s a topic you’ve never written on before — you might consider getting a designated fact-checker to comb through it. They’ll take note of all the factual references in your book, then carefully confirm them via external sources; if they find any inaccuracies, they’ll alert you right away. This type of manuscript editing is particularly crucial if you’re writing nonfiction, and dedicated nonfiction editors are often experienced fact-checkers too. But getting a trained eye on your manuscript can also be very helpful for works of historical and scientific fiction.

8. Indexing

Index editing is pretty much limited to textbooks and dense nonfiction, but you’ll occasionally get a novel that has an index of characters or similar information — particularly if it’s a book full of elaborate worldbuilding. (Recent editions of Lord of the Rings, for example, include indexes of Tolkien’s many invented names and places.)

If you do decide to include an index — a list of references in your book and the pages on which one can find them — you may want to create it yourself and have another editor double-check it. However, if your manuscript is truly extensive and it would take you weeks to compile the index yourself, you can outsource the entire process to a certified index editor. This person will use indexing software to create a comprehensive list of the noteworthy references in your work and collaborate with both you and your designer to come up with an index of the appropriate length and style.

9. Formatting

Okay, we know we said that proofreading was the last major bit of work you’d need to do for your manuscript. But for your book as a whole, the final stage is actually formatting.

A format editor will help you refine all the elements of your book’s formatting, including typography, margins, chapter headings, and page numbers. Indeed, they’ll help you fix aesthetic things that a proofreader might point out in their final read-through. And while those of you with super-simple formatting might not need it, format editing is an absolute necessity for anyone whose book is design-heavy or extremely dependent on formatting to convey the story.

Quiz: What type of manuscript editing do you need?

As a self-publishing author, you are often your own editor. And even with the help of a team of insightful beta readers, you might at times find yourself at a loss to know what to do next. Is your work ready for a copyedit, or should you spend more time looking at the structure? Are you too buried in the details to see the big picture of your book?

Pro-tip: If you’re looking for a quick fix, we’ve got you covered! Find out what type of editing you need with this 1-minute quiz.

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Of course, Rome wasn’t built in a day, and neither is your book — a quick fix won’t be enough if you want to be a successful author (whatever that means to you). What can help you efficiently edit your book is outside perspective from a professional editor. An editor can help you identify where your book is in the manuscript editing process before working with you to improve it. That way, you don’t waste time and resources on excessive edits. What’s important for you to do is to communicate clearly to the editor what you’ve been working on and what your concerns are. With that in mind, you’re ready to go forth and conquer — the world of editing, that is!

[updated: 08/19/2020 UTC]